Scoolyn Portal · School management and digital learning The smarter way to manage and run your school.
Scoolyn Portal brings the work of running a school into one place. Records, timetables, registers, results, fees, payroll and online learning share the same data, so you no longer have to reconcile spreadsheets at the end of every term.
- Switch on only the modules your school needs
- Configurable to your terms, grading and curriculum
- AI that drafts lesson plans and guides revision
The problem
Most schools run on a patchwork
Admissions live in a notebook, fees in a spreadsheet, results in another, and the class register on paper. Every report means someone collecting numbers by hand, and parents phone the office for answers the school already has. Scoolyn Portal replaces the patchwork with a single system that each part of the school reads from and writes to.
What it does
Everything your school runs on, organised into 7 areas
Each area is a module your school can switch on when it is ready for it.
Admissions and student records
Enrol students without the paper chase.
- An online application form with document uploads and application fees
- An admissions pipeline from application to entrance test to enrolment
- One record per student, with guardians, documents and history
- Bring existing students and staff across from a spreadsheet
- Promote whole classes at the end of the year
Academics and timetabling
Plan the year once, then let the system keep it in order.
- Sessions, terms, classes and subjects set up in one place
- Timetables generated automatically, then adjusted and published
- Exam timetables and seating plans
- Syllabus topics by subject and term, with progress for each class
- Syllabus outlines included for national curricula and exams, such as JSS, BECE, WAEC and UTME, with more added over time
Teaching and digital learning
Learning that continues after the bell.
- Lesson plans drafted with AI, then reviewed and finished by the teacher
- A content library, homework and study materials
- Learning paths in Learn and Revision modes, for a class or one student
- Live online classes with recordings and attendance
- An AI study assistant that suggests what to study next and explains it from the school’s own lessons
Assessments and computer-based tests
From score sheet to report card without the late nights.
- Score sheets that work out totals, grades and class positions
- Report cards and end-of-year results
- Computer-based tests and an exam hall for on-screen exams
- Question banks imported from a spreadsheet or QTI file
- Grading scales and assessment weightings set by the school for each class level
- Grade trends that show how a student is moving over time
Attendance and early years
Spot a problem while there is still time to act.
- Daily and subject registers
- Guardians alerted the same morning when a child is absent
- Low-attendance flags and reports
- Nursery daily reports covering meals, naps and incidents
- Front-desk sign-in and sign-out with family PINs, and milestone-based progress reports
Fees, staff and payroll
Collect what you are owed, and pay staff correctly.
- Invoices in your school’s own currency, with discounts, scholarships and sibling discounts
- Payment plans with instalments and automatic reminders
- Receipts and refunds recorded against each student
- Staff records, attendance, leave and appraisals
- Payroll with payslips, using the tax bands and pension rates your school sets
Communication and reporting
Families get answers before they have to ask.
- Messages, broadcasts, notices and a school calendar
- Email, SMS and push notifications
- A family portal parents can install on their phone, with attendance, homework, results and fees
- Custom reports, and side-by-side reporting for groups with several branches
- A documented API and webhooks for connecting the tools you already use
Who it’s for
Something for everyone at your school
School owners and administrators
See enrolment, fees collected and attendance at a glance, and give each member of staff exactly the access their role needs.
Teachers
Take registers in seconds, draft lesson plans with AI, and let results compile themselves from the scores you enter.
Parents and guardians
Follow attendance, homework, results and fees from one app, and hear from the school the same morning your child is absent.
Students
Find lessons, homework and revision in one place, with a study assistant that knows what you have been taught.
Questions about Scoolyn Portal
Something we have not covered? Get in touch.
How do we get started?
Register your school online. A member of the Scoolyn team calls to confirm the school, usually within two working days, then activates your account so you can choose a plan. You can also book a demo first if you would like a walkthrough.
What does Scoolyn Portal cost?
It depends on your plan and the modules you switch on, so a nursery running sign-in and daily reports pays for less than a secondary school running exams, fees and payroll. Some plans start with a free trial. Book a demo and we will quote for the way your school runs.
Do we have to move everything across at once?
No. Each part of the Portal is a module that can be switched on separately. Many schools start with fees or results and add the rest a term at a time.
We already have student data. Do we retype it?
No. Students and staff can be imported from a spreadsheet, and question banks from a spreadsheet or a QTI file.
What does the AI actually do?
Two things. Teachers can draft a lesson plan with AI and then edit it into their own. Students get a study assistant that looks at their set work and progress, suggests what to study next and explains it using the school’s own lessons. Every message is safety-checked, there is a daily limit, and parents can read their child’s conversations.
Who can see our school’s data?
Each role sees only what it needs, so a class teacher sees their own classes rather than the whole school. Scoolyn support can access a school’s account only when the school approves it, and records are backed up every night with encryption.
Bring your school onto Scoolyn Portal
Admissions, academics, assessments, fees, staff and digital learning in one system, with AI support for teachers and students.